Revised 8/1/98; revised 7/10/16
ARTICLE I NAME
This organization shall be known as Stinson Beach Historical Society.
ARTICLE II PURPOSE
This Society is organized for the non-profit purposes of providing perpetual care for the cataloged, cross-indexed photographs, documents, oral histories, and memorabilia significant to the history of Stinson Beach and for the educational enrichment of the public through exhibitions and publications including Willow Whistle.
ARTICLE III MEMBERSHIP
SECTION 1: Membership in this organization will be granted to those who are in accord with and will work toward its purposes. The individual members will not derive profit therefrom.
SECTION 2: DUES. Yearly dues shall be established and charged as found necessary by the majority resolution of the Board of Directors. Dues as used herein may also be called "annual membership" or "annual membership contribution/gifts".
SECTION 3: MEMBERSHIP RECORDS. The membership chairman of the Society is responsible for establishing and maintaining a record system by which the name and address and dues status of every member may be ascertained.
SECTION 4: TERMINATION OF MEMBERSHIP. Membership in the Society shall terminate 60 days after expiration of the period for which member's dues have been paid. The Society shall notify members whose dues are in default in order to encourage them to continue their membership via Willow Whistle Newsletter.
ARTICLE IV MEETINGS
SECTION 1: The Board of Directors will hold regular meetings to be specified by the President.
SECTION 2: Four (4) members of the Board of Directors shall constitute a quorum.
SECTION 3: Special Meetings may be called at the discretion of the President or a majority of the Board of Directors.
SECTION 4: A Meeting for the full membership will be held no less than once annually to approve the financial report and budget of the Society and hold elections. Absentee ballots will be made available upon request. The membership will be notified 30 days prior to the meeting date via Willow Whistle newsletter.
ARTICLE V BOARD OF DIRECTORS
SECTION 1: AUTHORITY AND RESPONSIBILITIES. The Board acts to govern the Society on behalf of the general membership. The Board is responsible for establishing policies necessary to achieve the purpose of the Society. Among the specific means of achieving these purposes are:
SECTION 2: TERM OF BOARD OF DIRECTORS. The term of the Board of Directors will run from January 1 through December 31 of each year.
SECTION 3: OFFICERS AND DIRECTORS. The officers of this organization shall be a President, a Vice-President, a Secretary, a Treasurer, a Membership Chairman, an Archivist, and a Fund Raising Chairman and shall constitute the Board of Directors.
SECTION 4: NOMINATING COMMITTEE. A Nominating Committee will consist of three (3) members; the chairman will be appointed from the Board by the President and two members will be appointed by the Board. Nominations should ensure continuity of experienced persons as members of the Board of Directors. The President of the Board of Directors will notify said nominees of their nomination prior to the Annual Meeting.
SECTION 5: ELECTIONS. Election of the slate of officers and directors will be held at the Annual Meeting.
SECTION 6: VACANCY. A vacancy in the office of any officer will be filled by a simple majority vote of the Board of Directors at a regular meeting of the Board. An officer thus elected to fill any vacancy shall hold office for the unexpired term of his predecessor.
ARTICLE VI DUTIES OF THE OFFICERS
SECTION 1: PRESIDENT. The president of the Board shall have the following duties and responsibilities:
SECTION 2: VICE-PRESIDENT. The Vice-President shall have the following duties and responsibilities:
SECTION 3: SECRETARY. The secretary shall have the following duties:
SECTION 4: TREASURER. The Treasurer shall have the following duties and responsibilities:
SECTION 5: MEMBERSHIP CHAIRMAN. The Membership Chairman of the Society shall have the following duties:
SECTION 6: ARCHIVIST. The Archivist of the Society shall have the following duties:
SECTION 7: FUNDRAISING CHAIRMAN. The Fundraising Chairman shall have the following duties:
ARTICLE VII FISCAL YEAR
The fiscal year of the Society shall be from January 1 through December 31.
ARTICLE VIII AMENDMENTS TO BY-LAWS
The general membership can make recommendations to adopt, amend, or repeal By-laws. By-laws will be adopted, amended, or repealed by approval of the Board of Directors subject to the Requirements of Notice of such to the general membership at the Annual Meeting. A simple majority of the Board will rule.
ARTICLE IX PARLIAMENTARY AUTHORITY
Robert's Rules of Order, 11th edition, shall be the parliamentary authority on all matters not covered by these By-Laws.
Signed on 8/1/1998 by
President: Marcus White
Vice-President: Georgia Heid
Treasurer: Phyllis Fitzpatrick
Secretary: Celeste Laprade
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